The Canadian Rugby Foundation requests an initial letter of inquiry from your team or organization to begin the application procedure and to help determine basic suitability. 

Applicants should allow approximately two months for the entire process.

Letter of Inquiry
Please send us an electronic outline of your project of no more than two to three pages (8 1/2 x 11") containing the following information: 

• introduction to your organization, team or rugby venture;
• concise description of the activities to be undertaken (including the purpose of the project and goals);
• start-up and completion dates (if applicable);
• project budget identifying sources for itemizing all potential expenditures and at least 50-70% of confirmed or potential revenue; and 
• the amount to be requested from the Canadian Rugby Foundation. 

Please submit your letter of inquiry at least two to three weeks prior to the official application deadline. If information is missing, or the agenda is full, your proposal could be postponed to the following funding cycle or rejected if it is time sensitive. Earlier submission is recommended.

Grant Application Deadlines
The two annual deadlines for receiving completed grant application forms are November 1st and May 1st.

The Executive Director and various Board Members (which form our reviewing committee) will review your proposal for basic eligibility and to ensure it is kept within the goals of the Foundation. If your project is not considered appropriate for further consideration, you will receive an explanation. If the reviewing committee determines that the project is suitable to take to the next stage of review, you may be contacted for additional information.

We encourage you to submit your letter as soon as possible, particularly if your project is time sensitive. The reviewing committee invites applications on a continual basis and, with extremely high demand for funding; some projects may be turned down simply because there is a maximum number of applications we can review each funding cycle (due to limited income and resources). While we will move requests forward to the next application deadline, we will not provide retroactive funding and some projects will be ineligible due to timing.

Application Review Process

Once your letter has been received, the reviewing committee may require additional information and, if they do, they will send you a grant application form with specific instructions for completion. This application must be returned by the deadline provided.

The reviewing committee will thoroughly assess all projects prior to review by the entire board of directors. The Executive Director may phone or meet with you at this stage to go over further details of your project.

The reviewing committee will then consider your application and make a recommendation to the Board. A final decision will be available within two weeks of the board meeting. You will receive written notification of the Board's decision, along with the terms and conditions of any grant that has been awarded.

N.B. Submitted materials become the property of the Canadian Rugby Foundation. Final decisions on all grants rest with the Foundation and access to its decisions is restricted.

After a Grant Has Been Awarded
The Canadian Rugby Foundation expects the following from grant recipients:

• approval from the Executive Director prior to any alterations in plan;
• proper fiscal management;
• thorough and well-planned project/event evaluation;
• project dissemination plan and activities, where appropriate;
• interim and/or final reports (financial and descriptive); and
• public recognition of the support received from the Canadian Rugby Foundation.